Zebra Technical Recruitment Ltd is a recruitment business which provides work-finding services to its clients and work-seekers. Zebra Technical Recruitment Ltd must process personal data (including sensitive personal data) to provide these services – in doing so; Zebra Technical Recruitment Ltd acts as a data controller.
You may give your personal details to Zebra Technical Recruitment Ltd directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Zebra Technical Recruitment Ltd must have a legal basis for processing your personal data. To provide you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data to provide you with work-finding services. This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data to investigate, report, and detect crime and comply with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with specific industry standards.
The legal bases we rely upon to offer these services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data, our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Contacting you to seek your consent where we need it;
- Providing work-finding services to you, including sending your information to our clients where you have demonstrated an interest in doing that type of work but not expressly consented to us passing on your CV;
- Contacting you with information about similar products or services that you have used from us recently;
Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients that we introduce or supply individuals to;
- Your former or prospective new employers that we obtain or provide references to;
- The Recruitment and Employment Confederation (and any other trade body that we are a member of, who may have access to your data);
- Any other third parties which carry out audits to ensure that we run our business correctly;
- Payroll service providers who manage your payroll on our behalf;
- Any umbrella companies that we pass candidate data to;
- Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second-tier suppliers);
- Our insurers;
- Our legal advisers;
- Social networks;
- Our IT and CRM providers;
- Any public information sources and third-party organisations that we may use to carry out suitability checks on work-seekers, e.g. Companies House, the Disclosure and Barring Service (DBS), DVLA, credit reference agencies;
- Government, law enforcement agencies and other regulators, e.g. the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI); and
- Any other organisations an individual asks us to share your data with.
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data) and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data, and if you do not, the consequences of failure to provide the data are:
- That we may not be able to introduce or supply your work service to a client.
2. Overseas Transfers
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
In most circumstances, your data will not be retained for more than six years from the last point we provided any services or otherwise engaged with you. Our policy is to only store your personal data for as long as it is reasonably necessary for us to comply with our legal obligations and for our legitimate business interests. However, we may retain data for longer than a six-year period where we have a legal or contractual obligation to do so, or we form the view that there is otherwise a continued basis to do so, for example, where your personal information identifies specialist skill sets which may remain in demand, or we are subject to a legal obligation which applies for a longer period.
If you believe that we should delete your personal data at an earlier date, please inform us in writing of your reasons. Please see Section 4 ‘Your Rights’ below.
4. Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to the erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data/sensitive personal data, you have the right to withdraw that consent at any time by contacting Gerard Latham at firstname.lastname@example.org
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary to meet those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above, and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any other rights listed above.
5. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: Gerard Latham at email@example.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.